Tool tracking for trade teams
Stop losing tools across vans, sites, and workshops.
ToolXTool helps trade teams track tools, equipment, and materials with QR labels, mobile scanning, live checkouts, transfers, issues, and maintenance history.
Available Tools
248
Checked Out
63
Bookings Today
18
Maintenance Due
11
TL-1002 taken by Mike Chen
Checked OutBooking approved for Site A
ConfirmedTransfer TR-10078 dispatched
In TransitPlatform overview
What is ToolXTool?
ToolXTool is cloud-based tool and asset tracking software built for construction contractors, electrical firms, HVAC teams, plumbing businesses, and trade crews of all sizes. It replaces spreadsheets and manual sign-out sheets with a live asset register, QR and barcode labels, mobile scanning, structured checkouts, site-to-site transfers, issue reporting, maintenance scheduling, and a tamper-evident audit log — all accessible from a web browser or the iOS and Android mobile app.
Field crews scan a QR label with any phone camera to instantly look up an asset, check it out, report a fault, or confirm a delivery. Managers see live status across every location — jobsites, vans, and warehouses — from a single dashboard. Every event is automatically logged for accountability and compliance.
The problem
Stop losing time to missing tools and manual processes.
🔍
Tools go missing between vans, sites, and workshops.
👤
Nobody knows who has what or where it was last seen.
🚐
Tools move site-to-site without any record or sign-off.
📋
Teams rely on spreadsheets that are always out of date.
🔧
Maintenance gets skipped until a tool fails in the field.
Features
Everything your team needs to track tools across the field.
Asset register
Every tool and piece of equipment in one live register. Status, holder, location, and history at a glance.
QR / barcode labels
Generate and print ToolXTool QR labels. Scan any label to identify an asset in seconds.
Mobile scanning
iOS and Android. Scan from the camera, look up assets, and take action without leaving the field.
Take / return
Structured checkout and return with holder accountability and condition capture on every transaction.
Transfers
Move tools between sites, vans, and workshops with full chain-of-custody. Dispatch and receipt confirmation.
Issues
Report damage or problems against any asset. Track open issues from report through to resolution.
Maintenance
Schedule services, log work orders, and record repairs. Know what is due before a tool fails in the field.
Audit history
Every scan, checkout, transfer, issue, and maintenance event is logged for accountability and compliance.
How it works
Built around real field workflows.
Add your assets
Register tools, equipment, and materials. Import in bulk or add individually from web or mobile.
Print QR labels
Generate ToolXTool QR labels and print them. One label per asset. Scannable from any phone camera.
Scan to look up
Point the camera at a label. Asset detail, current status, and holder load instantly on mobile or web.
Take or return
Field crews scan to check out a tool or confirm a return. The holder is always on record.
Transfer between locations
Send tools between vans, sites, and warehouses with dispatch and receipt confirmation from both sides.
Report issues
Spot a damaged or missing tool? Log it against the asset in seconds from mobile or web.
Track maintenance
Log service events, set schedules, and know when next maintenance is due before a tool fails.
Product preview
Web, mobile, and real-time tracking.
Mobile Scan
TL-1002 · Hilti Rotary Hammer
Checked Out → Site B
Asset Dashboard
Available
248
Checked Out
63
Open Issues
5
Maintenance Due
8
Issues & Maintenance
Makita Grinder — blade guard cracked
Open
Hilti Drill — annual service due
Scheduled
Generator — service complete
Closed
Who uses it
Built for trade and construction teams.
Construction
Track tools and equipment across multiple active sites, vans, and storage compounds.
Electrical
Know exactly which cable drums, test equipment, and hand tools are on which van.
HVAC
Track refrigerant recovery units, vacuum pumps, gauges, and service kits from any location.
Plumbing
Manage press tools, pipe threading equipment, and materials across crews and jobsites.
Tool rooms
Run a tool room or warehouse? Issue, return, and audit any tool with a QR scan.
Pricing
Simple pricing for teams of all sizes.
Starter
+ US$9 / user
QR tracking and mobile scanning for small trade crews.
- ✓Up to 250 assets
- ✓QR / barcode labels
- ✓Mobile scanning
- ✓Take / return
- ✓Issues and maintenance
Pro
+ US$9 / user
Multi-location tracking, transfers, and advanced reports for growing teams.
- ✓Up to 1,500 assets
- ✓Everything in Starter
- ✓Transfers between locations
- ✓Multi-location tracking
- ✓Advanced reports
- ✓Bulk onboarding support
Enterprise
Custom
Custom limits, integrations, and dedicated onboarding for large contractors.
- ✓Higher asset limits
- ✓Everything in Pro
- ✓RFID / UWB readiness (coming soon)
- ✓Custom integrations
- ✓Dedicated onboarding
- ✓SLA and contract billing
Pricing is indicative and may vary by region, asset volume, and onboarding needs. See full pricing details →
FAQ
Common questions about ToolXTool.
What counts as an asset?
Any tool, piece of equipment, or reusable item your team tracks — from power drills to generators, scaffolding, cable drums, and more.
How does per-user pricing work?
Plans include a base monthly price plus a per-user fee for each person accessing ToolXTool. Indicative pricing starts from US$49/month + US$9/user on Starter.
Can I change plans later?
Yes. Plan changes and prorated billing are part of a future billing implementation. You will be able to upgrade or downgrade at any time.
Do you support enterprise onboarding?
Yes. Enterprise includes custom onboarding, data migration, integrations, SLA, and dedicated support. Contact sales to discuss your requirements.
Is there a free trial or demo?
Book a demo to see ToolXTool in action and discuss the right plan for your team. Pricing is indicative and may vary by region and asset volume.
Ready to get your tools under control?
Book a demo and see how ToolXTool works for your team.